Michele is document control specialist with outstanding people skills, excellent written and verbal communication expertise and over 13 years of experience in a variety of industries. She is versatile and enjoys a diverse work environment, managing competing demands and tasks while maintaining precision and focus. She is accurate and organized in file management and back up and is experienced in project management and content production. Michele has experience with data entry and document control and is able to provide both internal and external support to clients and staff. She has excellent technical skills with computer hardware and software and is a strong troubleshooter.
Sound Transit, East Link Extension Construction Management, Bellevue, WA
March 2016 – Present
Oversight of all document control processes and procedures in the East Link Extension E330 Field Office. Sends out submittals from contractor for review, returns reviewed submittals to contractor, files submittal and reviews in appropriate SharePoint library and updates Contract Manager. Sends out RFI's to Office Engineer for review, updates responses in Contract Manager, transmits RFI responses to contractor and files final response in appropriate SharePoint library. Ensures communications are numbered sequentially and named properly. Coordinates with contractor document control to resolve errors. Files environmental and safety related documents in appropriate SharePoint libraries. Files environmental and inspector reports in appropriate SharePoint libraries. Works with office Administrative Assistant to ensure hard copy files are stored correctly and that relevant hard copy documents are delivered directly to the contractor. Organizes, bookmarks and files Change Order documents. Reviews Certified Payroll. Files Change Management documents to appropriate SharePoint libraries. Scans and transmits letters to contractor, and ensures hard copies are delivered to the contractor. Assists Scheduler, Office Engineer and Resident Engineer as required.
Sound Transit, Northgate Link Extension Final Design, Seattle WA
October 2012 to January 2013 & October 2013 – March 2016
Assist with review and editing of project specifications. Assist Consultant Senior Staff Engineer with document control as well as the review and management of quality control process for specifications. Interface with Client Contract Manager in order to edit specifications based on comments and input. Assist Consultant Senior Project Engineer and Contract Lead with document control.
Provides support to N160 Contract Package Manager in the assessment and review of submittals. Create and maintain contract package submittal logs (SharePoint lists). Maintains a specifications tracking matrix. Create catalogs for warranty and extra materials information. Prepare draft specifications to be reviewed by N160 Contract Package Manager. Updates SharePoint metadata on contract specifications and related files. Schedules team meetings; prepares meeting materials and agendas; attends meetings and takes notes; publishes meeting notes to SharePoint. Maintains and updates contract change documents. Coordinates with Sound Transit records management to update existing lists and logs on SharePoint. Search for and compile Public Disclosure documents. Processes new SharePoint user access requests to Sound Transit IT. Processes travel preauthorization forms, and maintains the client calendar. Supports other contract package managers as needed.
Records Management Assistant at Jimale Technical Services, Seattle WA.
February 2013 to October 2013
Provides administrative and document control support to assist in managing the business side of a construction management firm. Records modifications to the record management metrics and distributes e-notices of changes by way of workflow. Michele uploads and retrieves files in to two databases and assists in the refining of workflows for more efficiency. Works with project staff and consultants to document proper procedures and incorporate into workflows. She develops processes & procedures, technical training manuals and creates visual representations of workflows. She creates and maintains contract files and provides assistance to all departments as needed.
KEXP Seattle, Producer, Seattle WA
May 2007 to October 2011
Key administrative and hands-on organizational and production role for live and pre-recorded radio programming aired on WNYE in New York. Served as point of contact for WNYE and KEXP staff for questions and support. Produced all pre-recorded WNYE programming, participated in management and content creation for WNYE blogs and wrote and edited on-air spots. Maintained and organized detailed information in two discreet databases for each on-air spot created. Wrote, organized and produced training manuals for DJ’s. Provided support to the Production Manager and Executive Programming Director ranging from file retrieval and delivery to web research to content production. Covered and published written reviews of live performances posted to the KEXP.org website.
Jack Straw Productions, Administrative Coordinator, Seattle, WA
February 2006 to March 2008
As Administrative Coordinator & Engineer, was responsible for studio scheduling, rescheduling and client consultation. Provided direct assistance to the Executive Director, and was responsible for scheduling of board meetings, proofreading, drafting and preparation of grants. Served as an informed and professional representative of the organization to clients and visitors and managed the mailing list database. Managed Jack Straw Productions’ (JSP) general questions inbox, including providing responses and consulting with clients and potential clients. Created informational emails and pamphlets for JSP audio workshops, and managed all scheduling, planning, registration and payments.
University of Washington
BA English (Focus on Creative Writing)
Art Institute of Seattle
AA Audio Production
References Available Upon Request